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JeddaDerm series

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Background

Challenges

Approach

Solutions

background about
JeddaDerm

We have successfully hosted the Jeddaderm event for the past five years. The annual Jeddah Dermatology & Cosmetics Conference is a must-attend event for dermatology professionals, featuring numerous speakers, sponsors, and attendees. It serves as a prime platform for global experts to exchange ideas and advance their specialty. Additionally, we were responsible for creating comprehensive event management solutions, including email campaigns for attendees, check-in procedures, and session streaming.

JeddaDerm Challenges

Challenges

The event lacked a streamlined, integrated platform for registration, event management, and content presentation, leading to inefficiencies in managing the event and delivering relevant information to attendees.

APPROACH

We created a comprehensive website to host all the event’s information and facilitate both physical and virtual attendee management. This included customized registration pages, check-in systems with quick QR code scans, and immediate badge printing. The system also supported full virtual attendee management with webinar engagement features, ensuring a seamless experience for both in-person and online participants.

1
Email Campaign
We took Jeddaderm's email marketing to the next level with automated, segmented email campaigns. Attendees, speakers, and sponsors all received tailored communications, including reminders, updates, and session invitations. Through integration with other event systems, we tracked engagement and optimized content for maximum impact.
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Personalized communications

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Timely reminders and updates

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High engagement and tracking

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2
Registration System
A custom-built registration system was developed to streamline the sign-up process for both physical and virtual attendees. The registration pages were intuitive, allowing attendees to choose sessions and add personal preferences. Integration with the check-in system simplified data management, ensuring smooth transitions from registration to event participation.
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Easy sign-ups with session selection

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Integrated with check-in and email systems

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Segmented attendee management

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3
Website Creation
The heart of our digital solution was a user-friendly website that hosted all event-related content, from registration to live session streaming. Designed for both desktop and mobile devices, the site provided easy access to schedules, speaker bios, and sponsor information. It also supported webinar features to engage virtual attendees in real-time.
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Comprehensive event information

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Mobile-optimized for easy navigation

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Seamless streaming for virtual attendees

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4
Attendee Hub
To centralize attendee engagement, we built an Attendee Hub within the website. This hub served as a one-stop destination for event schedules, speaker details, sponsor pages, and access to virtual sessions. The hub facilitated a better connection between participants and the event, ensuring a smooth and interactive experience throughout.
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Centralized access to all event information

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Enhanced virtual and in-person attendee interaction

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Interactive session participation

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5
Check-in System
We implemented an efficient QR code-based check-in system, allowing for fast and smooth attendee entry. With over 2,000 attendees, this system ensured no delays during registration, as badges were instantly printed after scanning QR codes. The system integrated seamlessly with the registration database, ensuring real-time data updates.
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Fast check-in with QR code scanning

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Instant badge printing for attendees

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Real-time database updates

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6
CME Certificate
Managing Continuing Medical Education (CME) certificates was simplified with an automated system. Attendees received their CME certificates as soon as their participation was confirmed, ensuring a quick and seamless process for both participants and organizers.
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Automated CME certificate generation

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Instant distribution based on attendance

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Streamlined tracking and management

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Solutions

The solution involved the development of a website that includes all event information, customized registration pages for both physical and virtual attendees, and a check-in system with a quick QR code scan that immediately generates a linear badge. Full virtual attendee management features were implemented, including webinar engagement tools to ensure active participation. The website is optimized for both desktop and mobile devices, with a user-friendly interface for attendees and event organizers.

+30

Speakers

+50

Sponsors

+2000

Attendees

+5000

Visitors

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